PT Office Assistant - #1114195

Sue Ross Legal are delighted to be recruiting for a part time office assistant to join a highly regarded Sheffield-based law firm. The successful candidate will be required to cover all office admin duties 3 days per week including Mondays, Tuesdays, and Thursdays - 7 Hours per day, with 1-hour lunch.

Key responsibilities:

• Welcoming clients to the office.
• Dealing with incoming and outgoing phone calls.
• Dealing with incoming and outgoing post.
• Liaising with clients about appointments and dealing with room bookings.
• Taking payments from clients.
• Taking ID from clients and updating the database accordingly.
• Dealing with deliveries and collections from Reception.
• Preparing interview rooms for client meetings.
• Retrieving deeds or files that have been requested.
• Dealing with recycling and confidential waste.
• Banking.
• Ordering stationary.
• Admin duties - such as copying, printing, scanning, and shredding.
• Opening and closing files.
• Data inputting.
• Booking appointments in the office and checking room availability.
• Deal with third party contractors and suppliers.
• Other admin duties as may be required.

The successful candidate must have prior office experience, ideally within a legal environment. This is a busy, and varied role, and therefore you must have the ability to work effectively with other staff, but also be confident working autonomously.

Required Skills:

• Microsoft Office including Word and Excel is essential.
• Good English, grammar and spelling and numerical skills.
• Excellent communication skills - experience in dealing with clients face to face and via telephone is essential.
• Ability to organise and prioritise duties.
• An understanding of the need for confidentiality and discretion, which are essential for working in a solicitor’s firm.
• Experience of case management and Reception work is desirable.

For more information about the above vacancy or for a confidential chat about our other vacancies throughout Yorkshire, Derbyshire, Nottinghamshire, Lincolnshire, the North West, and the North East, please send your details to us and one of our dedicated legal consultants will contact you.

Unfortunately, due to the number of applications we receive, we are unable to provide individual feedback to all applicants. Please assume that if you do not hear from us within 72 hours that your application has been unsuccessful on this occasion.

May we take this opportunity to thank you for expressing an interest in one of our roles and wish you the very best in your search for employment.