Office Administrator - #1695962
eRecruitSmart
Date: 22 hours ago
City: Sheffield
Contract type: Full time
Work schedule: Full day
This world-leading provider of bespoke, high-pressure gas containment solutions and services are seeking an experienced Office Administrator in Sheffield
The priorities of this role are to support the field service team, inspection and wider office administration. You'll provide a high level of customer service by ensuring control and order is applied to all processes and that all interactions are pro-active and professional and that Quality and Safety are at the forefront of consideration
About the role
In the position of Office Administrator you will:
Coordinate deployment requirements including communicating requirements with the customer
Be the point of contact for Security for site visitors and arrange Visa/Security clearance for all sites
Prepare, coordinate and file visitor security paperwork
Assist the team with any on-site queries
Manage invoicing to ensure the company is paid in the agreed timescales
Manage sub-contractor purchase order requests
Support control of equipment maintenance (calibration and replenishment) and ensure all records are updated in line with any change
Own and monitor inventory issue and return logs
Creation of packing lists and commercial invoicing requirements
Organisation and management of team debrief meetings post-deployment
Compiling job-packs and complete post-job costings
Input of field service team overtime
Providing support and cover for sales and enquiries phone lines
Booking and organising training courses and internal hospitality
Maintaining the skills and training register
Arranging itineraries, organising medicals and coordinating car usage & mileage
Promote a culture of continuous improvement
Adhere to and comply with all Quality, Health, Safety and the Environmental regulations and policies
Assist with ensuring company goals are achieved and exceeded including specific KPI’s
About the rewards
In the role of Office Administrator, you will work 37 hours per week, Monday-Thursday 07:45 - 16:15 and Friday 07:45 -12:45. There is a salary on offer of up to £27,000 to £30,000 per annum depending on experience and benefits include:
25 days holiday plus Bank Holidays
5% Employer pension contribution / 4% Employee pension contribution
4 times salary – life cover
Holiday Purchase/Sell scheme (up to a week)
Access to Employee Assistance Programme
Company Sick Pay scheme
Company funded healthcare scheme (MediCash) offering discounts to lifestyle activities
Enhanced maternity and paternity pay
Long service recognition
Free car parking and electric vehicle charging
Free tea, coffee and fruit
About you
For the role of Office Administrator, you will need:
Essential skills
Level 2 in Maths & English (or equivalent)
Familiar with using spreadsheets including use of basic formulas (Google would be advantageous)
Excellent written / oral communication skills
Attention to detail and organisation skills
Personal Effectiveness:
Set clearly defined objectives
Plans activities and projects and effectively manage changing circumstances
Identify and organise resources needed to accomplish tasks
Monitor performance against deadlines and milestones
Dependability & Reliability:
Follows procedures and policies, keeping to schedules
Be punctual for work and demonstrate a commitment to the company
Comply with legal obligations and safety requirements
Collaborating:
Behaves with integrity and shows respect for the views and contributions of others
Displays empathy, listens, supports and consults with others
Builds and maintains collaboration and team spirit
Easily establishes good relationships with colleagues and customers
Resilience & Determination:
Adapts to changing circumstances, accepting new ideas and change initiatives
Adapts interpersonal style to suit different people or situations
Maintains a positive outlook, dealing with feedback in a constructive way
About the Company
Our client has over 125 years of engineering experience as a world-leading designer and manufacturer of high-pressure gas containment solutions. Their expertise ensures bespoke, safety-critical systems that meet the highest standards of quality and performance worldwide. Driven by innovation and a commitment to customer service, their talented and experienced team works across various sectors to bring cutting-edge solutions to market
How to Apply
Please note that eRecruitSmart is advertising on behalf of the Hiring Company and your CV will be sent to the Hiring Manager who is responsible for the vacancy that you have applied to. Please only apply if you consent to these terms
You must reside in and have eligibility to work in the UK. Please note, only suitable applicants will be contacted. If your address and contact details are not on your CV, you will not be considered
We look forward to hearing from you
The priorities of this role are to support the field service team, inspection and wider office administration. You'll provide a high level of customer service by ensuring control and order is applied to all processes and that all interactions are pro-active and professional and that Quality and Safety are at the forefront of consideration
About the role
In the position of Office Administrator you will:
Coordinate deployment requirements including communicating requirements with the customer
Be the point of contact for Security for site visitors and arrange Visa/Security clearance for all sites
Prepare, coordinate and file visitor security paperwork
Assist the team with any on-site queries
Manage invoicing to ensure the company is paid in the agreed timescales
Manage sub-contractor purchase order requests
Support control of equipment maintenance (calibration and replenishment) and ensure all records are updated in line with any change
Own and monitor inventory issue and return logs
Creation of packing lists and commercial invoicing requirements
Organisation and management of team debrief meetings post-deployment
Compiling job-packs and complete post-job costings
Input of field service team overtime
Providing support and cover for sales and enquiries phone lines
Booking and organising training courses and internal hospitality
Maintaining the skills and training register
Arranging itineraries, organising medicals and coordinating car usage & mileage
Promote a culture of continuous improvement
Adhere to and comply with all Quality, Health, Safety and the Environmental regulations and policies
Assist with ensuring company goals are achieved and exceeded including specific KPI’s
About the rewards
In the role of Office Administrator, you will work 37 hours per week, Monday-Thursday 07:45 - 16:15 and Friday 07:45 -12:45. There is a salary on offer of up to £27,000 to £30,000 per annum depending on experience and benefits include:
25 days holiday plus Bank Holidays
5% Employer pension contribution / 4% Employee pension contribution
4 times salary – life cover
Holiday Purchase/Sell scheme (up to a week)
Access to Employee Assistance Programme
Company Sick Pay scheme
Company funded healthcare scheme (MediCash) offering discounts to lifestyle activities
Enhanced maternity and paternity pay
Long service recognition
Free car parking and electric vehicle charging
Free tea, coffee and fruit
About you
For the role of Office Administrator, you will need:
Essential skills
Level 2 in Maths & English (or equivalent)
Familiar with using spreadsheets including use of basic formulas (Google would be advantageous)
Excellent written / oral communication skills
Attention to detail and organisation skills
Personal Effectiveness:
Set clearly defined objectives
Plans activities and projects and effectively manage changing circumstances
Identify and organise resources needed to accomplish tasks
Monitor performance against deadlines and milestones
Dependability & Reliability:
Follows procedures and policies, keeping to schedules
Be punctual for work and demonstrate a commitment to the company
Comply with legal obligations and safety requirements
Collaborating:
Behaves with integrity and shows respect for the views and contributions of others
Displays empathy, listens, supports and consults with others
Builds and maintains collaboration and team spirit
Easily establishes good relationships with colleagues and customers
Resilience & Determination:
Adapts to changing circumstances, accepting new ideas and change initiatives
Adapts interpersonal style to suit different people or situations
Maintains a positive outlook, dealing with feedback in a constructive way
About the Company
Our client has over 125 years of engineering experience as a world-leading designer and manufacturer of high-pressure gas containment solutions. Their expertise ensures bespoke, safety-critical systems that meet the highest standards of quality and performance worldwide. Driven by innovation and a commitment to customer service, their talented and experienced team works across various sectors to bring cutting-edge solutions to market
How to Apply
Please note that eRecruitSmart is advertising on behalf of the Hiring Company and your CV will be sent to the Hiring Manager who is responsible for the vacancy that you have applied to. Please only apply if you consent to these terms
You must reside in and have eligibility to work in the UK. Please note, only suitable applicants will be contacted. If your address and contact details are not on your CV, you will not be considered
We look forward to hearing from you
How to apply
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