Directors PA & HR Coordinator - #1697449

Are you a PA who takes pride in staying one step ahead at keeping busy teams on track?

Do you naturally connect with people and enjoy working across all levels of a business?

Are you fantastic at staying calm, organised and one step ahead when things get busy?

Interested? Find out more about working for ASK4 here.

ASK4 is growing, expanding our services, and reaching new territories, and we are looking for motivated and dedicated individuals to help us reach our ambitious goals. Thanks to new investment we are recruiting to help support the company’s growth as well as maintain the high level of service that ASK4 is renowned for.

As the PA to our Executive leadership Team (ELT) you will be at the centre of a growing international business, you will be a trusted partner who keeps things moving, from supporting key business priorities and planning company events, to ensuring the smooth running of day to day tasks like proactive diary and inbox management and organising international travel. This role requires someone to thrive on building relationships whilst managing competing priorities as well as supporting the HR team on projects that make an impact across the business.

What you’ll be doing:

• Proactively monitoring email inboxes and diaries for the CEO and wider ELT.
• Liaising with internal and external stakeholders to coordinate meetings, events and team days.
• Book and manage travel plans, both nationally and internationally.
• Act as point of contact between the ELT and internal/external stakeholders, including our private equity investors.
• Ensure the smooth running of board meetings, including the preparation, collating and distributing of board packs, greeting guests and being there to support on the day.
• Plan events such as the two annual group Town Halls and socials, and regular off site workshops for leaders.
• Own our employee recognition scheme “living the values”.
• Support with the welcome and onboarding of new colleagues through completing inductions, organising welcome packs and creating induction plans.
• Complete HR administration such as updating personal files, inputting data into the HRIS, answering general queries in the HR Inbox and working on the HR task list.
• Support on Wellbeing initiatives for ASK4 such as Pride Month, Mental Health Awareness week or other charity days.

Our ideal candidate will:

• Have previous experience as a Personal Assistant (PA). (Within a similar industry is a bonus)
• Be highly organised and proactive.
• Build strong relationships with all levels of the business.
• Be passionate about providing incredible customer service.
• Have excellent attention to detail and work accurately under pressure.
• Be able to manage conflicting priorities.
• Have experience planning and managing large scale business events.

This role is Hybrid in Sheffield, hours of work are 09:00 – 17:30, 37.5 hours a week.

Any questions you have about the role, or your suitability please email [email protected].

At ASK4 we are proud to be an equal opportunities employer. We value an inclusive culture and do not discriminate. Our hiring outcomes and commitments are based upon your talent and experience. If you would like to request this advert in other formats please contact [email protected] for assistance.