Finance Officer - #1764954
Mount St Mary's College & Barlborough Hall School
Finance Officer
Mount St Mary's College & Barlborough Hall School
Location: Spinkhill, Derbyshire
Salary: Competitive, based on experience
Contract: Full-time | Permanent | office based
Closing Date: TBC
Finance Officer Outline:
This post will be responsible for Accounts Payable for Mount St Mary's and offer support to the
Billings Officer enabling the post holders to fulfil their duties and act in accordance with the overall
business objectives.
Key Competencies:
Organisation
Administrative Skills
Personal competencies (soft skills)
Analysis and planning
Resilience
Problem solving
Key Responsibilities / Accountabilities:
Purchase Invoice Processing:
Entering invoices into the accounting systems (Lightyear & Pass), verifying them against purchase
orders and Goods received notes, and ensuring accuracy.
Payment Processing:
Preparing and processing payments, ensuring timely and accurate payment and taking advantage of
early payment discounts.
Supplier Management:
Maintaining accurate supplier records, resolving payment disputes, and communicating with
suppliers.
Reconciliation:
Reconciling accounts payable balances to the general ledger, ensuring accurate financial
records. Reconciliation of supplier statements.
Compliance:
Adhering to accounting principles, company standards, and relevant regulations.
Data Entry and Management:
Maintaining financial records, updating systems, and filing documents.
Problem Solving:
Investigating invoice discrepancies, resolving payment issues, and providing excellent customer
service to vendors.
Other Key Responsibilities:
Supporting the team with taking phone calls from suppliers and customers (Parents & carers).
Printing bank statements and supporting the team with posting of cash receipts.
Provide monthly petty cash counts reconciliations to PASS.
Provide credit card administration through clear-view
Provide spend reports as and when required to key Budget Holders so they have timely
information on which to assess spend to date of their departmental areas, reviewing of cost
codes against budgets, highlighting to Budget Holders any foreseen overspends in advance,
deal with investigating Budget Holders' queries, posting correcting entries where applicable
and reporting to the Head of Finance any issues of concern,
Provide support on ad hoc financial reporting to the Head of Finance,Cura
Personalis The Magis Integrity Maturity Holist
Education Sharing Joy Gratitude
Support the Head of Finance with preparation of audit working papers and lead schedules to
support year-end balance sheet reconciliations for review by the Head of Finance and for use
by the Auditors for both Mount St Mary's and Mount Conferences Limited,
Provide support for the Billing Ledger staff including parent account queries
Support with credit control
Opening of daily incoming mail
Any other duty which may be required of this role within a busy Finance Office and an
environment subject to rapid change,
As the Business changes, the duties within this job description will need to be reviewed
periodically to ensure it is in line with the changing needs of the Business.
Checking and then processing weekly BACS runs through PASS and PTX
Receive, process and reconcile receipts made through the company shop
To provide support and administration for SCOPAY (trip payment system)
Monitor and hold the use of a company credit card
Attitudes and Qualities:
Committed individual with an interest in
Jesuit education
Positive and flexible approach to working
with others
Ability to take initiative
Self-motivation and imagination
Strong sense of responsibility
Resilient individual
Skills and Knowledge:
Safeguarding within a school setting
Strong organisational skills
Clear Communication
Good attention to detail
IT literate
School policies
Ideally AAT qualified
Bookkeeping & finance experience
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