Technology Coordinator - #1774448

Title: Technology Coordinator

Department: Technology

Location: Sheffield

Working Pattern: Hybrid, includes 3 days each week in the office

Contact Type: Full time, permanent

Salary: Up to £24,000 per annum

Tes is an international provider of software-enabled services passionate about using technology to make life easier for schools and teachers. All products and services are built with teachers and schools needs at the core, ensuring they are innovative, trusted education solutions.

Role Overview

The purpose of this role is to provide administrative support to the CTO’s office and wider business through a variety of procurement and reporting tasks; and assisting the Senior Technology Coordinator with day-to-day duties to ensure processes run smoothly.

Key Responsibilities

Supplier Management

• Maintaining Supplier Catalogue (contract start/end dates, contract owner, budget lines and codes)
• Ownership of the email automation for renewal reminders ensuring supplier catalogue is maintained to run the automation
• Liaising with Contract Owners to support on renewals (quotes and PO’s) and cancellations
• Updating and maintaining user access to suppliers in 1Password – reconfiguration
• Technology Credit Card Management/Spend Coordination
• Shared inbox management
  
  

Reporting

• Supporting the Senior Technology Coordinator with completion of the monthly board pack (sharing F&C report with team, follow up, updating data tables)
• Jira data pull for Sprint Reporting (across Tes Engineering in the UK and Australia, and Data)
• Attendance Reporting
  
  

Financial

• Raising PO requisitions
• Invoice management
• Spend tracking
• Budget Management
• Distribute weekly PO Req Report to stakeholders (Finance and Senior Technology Coordinator)
  
  

General Tech Ops

• Meeting management (All Hands, Tech Management, Tech Leads Away Days) – coordination and ownership of room bookings, invites, decks
• TIPS Management (reminders and document ownership)
• Updating the Technology SharePoint hub
• Tech Ops Process Implementation
  
  

Projects

• Support on general technology projects
  
  

Experience

What You Need to Succeed

• Previous experience in an administrative role is essential to hit the ground running.
  
  

Knowledge

• Proficient in Microsoft Office Programs – Teams, Outlook, Word, Excel and PowerPoint.
• Proficient in analysing information in excel – experience of using pivot tables would be beneficial but not required.
• Solid written and verbal communication skills; comfortable and capable communicating at all levels.
• Excellent Organisation and Time Management Skills, with the ability to prioritise task.
• Ability to be thorough and accurate when accomplishing a task (attention to detail).
• Ability to be resourceful and proactive when issues arise
• Ability to show initiative and to work independently
• Self-motivator with a willingness to learn new skills
• Comfortable collaborating with stakeholders across the business
  
  

What do you get in return?

• 25 days annual leave rising to 30
• 5% pension after probation
• State of the art city centre offices
• Access to a range of benefits via My Benefits World
• Discounted city centre parking
• Free eye care cover
• Life Assurance
• Cycle to Work Scheme
• EAP (Employee assistance programme)
• Monthly Tes Socials
• Access to an extensive Learning and Development menu
  
  

Who are Tes?

Tes has been supporting the education sector for over a century, growing and changing alongside the evolution of education. Today, Tes is focused on providing digital solutions to support school leaders and teachers with wellbeing, continuous professional development, safeguarding, SEND provision, flexibility through timetabling, and pupil behaviour management.

Our Vision is to power schools and enable great teaching worldwide, by creating intelligent online products and services to make the greatest difference in education.

Tes has over 13m teachers in its online community and working relationships with 25,000 schools in over 100 countries. Tes helps schools find the teachers they need via a range of recruitment solutions; brings new teachers into the profession through initial teacher training; provides teachers with continuous professional development and world class safeguarding training. It also offers a range of expert tools for the classroom from timetabling, SEND provision, and behaviour management solutions to dynamic staff surveying and wellbeing tools. Tes brings educators together online so they can share expertise and teaching resources and it provides them with vital information, research and analysis about education via its fully digital Tes Magazine.

Tes is a global company employing over 600 people and operating across 10 offices, including in London, Sheffield, Hong Kong, Sydney, and Dubai.

We are proud of our people centric culture where everyone is driven to achieve the same goal. We are an agile organization striving for continuous improvement. We invest in our people with extensive learning and development opportunities and support our colleagues with various mentoring and career enhancement programmes.

Tes Global will ensure all qualified applicants receive consideration for employment without regard to race, sex, colour, religion, sexual orientation, gender identity, national origin or on the basis of disability. We invite applicants to contact us directly to identify any additional support required.

www.tes.com/tesglobal

Other details

• Pay Type Salary
• Min Hiring Rate £22,000.00
• Max Hiring Rate £24,000.00