AEB Enrolment Officer - #562294

Portland Training Company

Date: Nov 25, 2022
City: Sheffield
Salary: £22,000 - £24,000 / year
Contract type: Full time
Work schedule: Full day
Portland Training Company

AEB Enrolment Officer

Portland Training are a leading provider of high-quality training programmes that cover a wide range of areas, including construction, FLT, warehousing & employability. Our dedication and commitment to our learners is part of everything we do. All our employees strive to be the BEST, which is reflected in the values we all live and breathe every day; Believe, Encourage, Support and Together.

Our workforce is diverse, and we foster a culture of inclusivity, positivity, and collaborative ways of thinking. We are proud to say we have been awarded an Investors in People Gold Award and are an Ofsted Good Provider, which highlights our passion and commitment to be the best and sets us apart from the crowd. We are a forward-thinking company which is going through a significant period of growth. We know our success starts with our employees and we reward them accordingly. We offer industry-leading career progression, ongoing development & training, great salary packages and benefits, all within a supportive, friendly, and fun atmosphere.

If you are passionate about helping others achieve their full potential, would like to work in a forward-thinking organisation that really values its employees and offers industry-leading benefits, we would love to hear from you.

Responsible to: Enrolment & Engagement Manager

Purpose of Job:

To provide a fully comprehensive support function to the unemployment contract delivery at Portland Training. The scope of the role will be varied and cover all stages of the contract delivery including initial engagement, learner support and administration tasks.

Key Duties and Responsibilities

  • Provide an exceptional level of customer service to both stakeholders and learners

  • To provide information, advice and guidance to learners along with keeping records of all activities.

  • To arrange and facilitate monthly stakeholder meetings to provide statistics on relevant learner outcomes

  • Communicate effectively with all stakeholders to ensure maximum referrals are converted to enrolments

  • Assign daily appointments to the team of Enrolment Officers ensuring all diaries at maximum capacity

  • Tracking all referrals who are yet to engage with us ensuring every attempt is made to secure a future appointment

  • Ensure all internal and external processes and procedures are followed for contractual requirements

  • Update and maintain all electronic learner records

  • Support the Enrolment & Engagement Manager to maximise the contract spend

  • Support the Quality Manager to ensure a standardised approach to quality assurance across the AEB team

  • To offer support to the wider team objectives at Portland Training as required

  • Promote equal opportunities and recognition of diversity throughout the company

  • Adhere to Portland Training’s policies and procedures at all times

  • Undertake any other duties and responsibilities as required by the Management Team

  • To conduct yourself with professionalism in line with Portland Training’s brand values and behaviours

  • Comply with the Safeguarding, Prevent and Health and Safety Policies and to be vigilant to potential concerns and risks

  • Maintain office standards at all times, keeping all areas clean and tidy and having a clear desk policy at all times

Skills Required

  • Confident and polite telephone manner

  • Accuracy of data inputting and a good eye for detail

  • Ability to prioritise workloads and meet deadlines

  • Good understanding of Microsoft packages with a focus on Word, Outlook and Excel

  • Ability to work alone or under supervision

  • Clear and accurate communication skills

  • Knowledge and understanding of GDPR

  • Desire to learn, progress and build a career in the training industry

  • Good level of Maths and English


  • Minimum Level 2

  • IAG or willingness to work towards relevant qualification for the role


To lead the engagement team to ensure the following Individual and team KPI’s are achieved

  • Preparation of weekly/monthly referral updates for JCP or as requested

  • To ensure and monitor the team to ensure all new referrals are contacted within a 48 hour period.

  • Ensure contact includes phone, text and email

  • Liaising with referrers on day 5 confirming no contact

  • Willingness to help your team members

  • System accuracy

  • Workplace attitude

Salary: £22,000 – £24,000

Job Category: AEB

Job Type: Full Time

Job Location: Sheffield S9

Benefits: On-Site Parking

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